Recreation Specialist- Events

Performs professional work assisting with the planning, organization, and execution of special events that enhance community engagement and promote local attractions. Provides on-site support for event operations, assists with setup/takedown, coordinates with vendors and staff, and contributes to event success. In the absence of senior staff, supervises part-time staff involved in event operations.

Responsibilities

• Assists with the planning, organization, and execution of special events, ensuring smooth logistics, setup, and on-site coordination.
• Provides on-site event support, including assisting with vendor coordination, participant services, and troubleshooting.
• Assists with Illuminights setup, operations, and takedown to ensure safe and efficient event delivery.
• Supports event registration, participant data collection, and use of registration software systems.
• Assists with marketing and promotional efforts by distributing materials and supporting strategies to increase visibility and engagement.
• Contributes to event evaluation and improvement strategies by gathering feedback and supporting reporting efforts.
• Assists in monitoring event-related purchases, inventory, and supplies.
• In absence of more senior staff, supervises part-time event staff and volunteers.
• Stays informed about trends and best practices in special events and implements new ideas into event offerings.
• Works a flexible schedule including nights, weekends, and holidays as required by event operations.
• Works collaboratively with other Parks and Recreation staff to support overall departmental goals and initiatives.

Requirements

• High School Degree or equivalent (required).
• One year of experience in recreation, events, or related field (required).
• Three or more years of experience in events, recreation, or related customer service roles (preferred).
• Valid Virginia driver’s license with good driving record (preferred).
• Current CPR, First Aid, and AED certification or ability to obtain (preferred).
• Subject to a complete criminal history and Child Protective Services background search with acceptable results.
• Must be able to perform the job as described in the Physical and Environmental Demands section of this job description.
• May be subject to DMV driving record review based on work-related driving responsibilities.

Skills

• General knowledge of event and recreation program support.
• Ability to assist in planning and coordinating event logistics.
• Knowledge of customer service practices and ability to provide solutions in a fast-paced environment.
• Effective verbal and written communication skills with staff, vendors, and guests.
• Awareness of risk management and safety considerations in event operations.
• Ability to work both independently and as part of a team.
• Ability to work outdoors in a wide range of environments.

Schedule

Tuesday–Saturday, 40 hours per week. Flexible schedule including nights, weekends, and holidays as required by event operations.

Supervisory Responsibilities

Assists with the supervision of part-time staff; may provide direct supervision in absence of senior staff.