RECORDS TECHNICIAN - 55003285

Requisition No: 881237 | Agency: Department of Transportation | Location: Tampa Operations Center, 2822 Leslie Rd, Tampa, FL 33619

About the Role

Join the Florida Department of Transportation (FDOT) and be part of a team dedicated to improving safety, enhancing mobility, and inspiring innovation in Florida’s transportation system. This position oversees the processing of employee records for recruitment, selection, and reclassification, as well as managing property inventory procedures at the Tampa Operations Center.

Mission and Vision

Mission: To provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Vision: As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

Responsibilities

• Performs storage of construction and/or maintenance projects in the Electronic Document Management System (EDMS).
• Conducts daily attribution and Quality Assurance/Quality Control (QA/QC) to publish/archive documents identified by the Unpublished Document Report submitted by central office.
• Retrieves documents, either hard copy or EDMS, as requested by proper authority.
• Manages Records Management and Property Inventory Tracking via various systems (e.g., Records Retention and Destruction) to ensure compliance with department procedures.
• Assists the Office Operations Manager in preparing paperwork for recruitment, requisitions, selection classification packages, and performance evaluations.
• Coordinates with the District Human Resources office to assist employees with general human resource issues, including Family Medical Leave Act and Workers’ Compensation.
• Reviews and approves/disapproves records disposition requests to purge records based on retention requirements approved by the Department of State.
• Provides support in the annual inventory process by locating and scanning assigned property and equipment.
• Covers front desk receptionist duties and other administrative areas to enhance overall production, including communication/switchboard, security, customer service, and administrative reports.
• Types correspondence, organizes and maintains filing systems (e.g., records filing, retention, off-site storage destruction, Public Records requests, and Property Inventory Tracking).
• Directs and coordinates the accessing, reference, retrieval, and disposal of records maintained in a central storage facility.
• Recommends methods and procedures for the transfer or disposal of records.
• Establishes and maintains a digital program for tracking all records stored in a central storage facility.
• Maintains continuous control of the official copy of all completed records disposition requests for the office.
• Performs other duties as assigned.

Requirements

• High School Diploma or Certificate of High School Equivalency.
• Knowledge of office procedures and practices, as well as records and files management.
• Proficiency in reading, understanding, and applying applicable rules, regulations, policies, and procedures.
• Strong skills in spelling, grammar, punctuation, planning, organizing, and coordinating work assignments.
• Experience using office equipment, Microsoft software applications, and databases.
• Ability to follow oral and written instructions, establish and maintain effective working relationships, collect and review data for accuracy, and communicate effectively both orally and in writing.

Benefits

• Health insurance (over 90% employer paid).
• $25,000 life insurance policy (100% employer paid).
• Dental, vision, and supplemental insurance options.
• State of Florida retirement package.
• 10 paid holidays per year.
• Generous vacation and sick leave.
• Career advancement opportunities.
• Tuition waiver for public college courses.
• Variety of training opportunities.
• Employee Assistance Program (EAP).

Pay

Biweekly range: $1,460.97 – $1,890.67
Annual range: $37,985.28 – $49,157.42
Anticipated biweekly salary: $1,708.66

Schedule

Full-time, career service position.

Special Notes

• Candidates must be U.S. citizens or lawfully authorized alien workers. Visa sponsorship is not available.
• The incumbent may be required to work with or around Department of Corrections inmates.
• Male applicants born on or after October 1, 1962, must be registered with the Selective Service System before their 26th birthday or have a Letter of Registration Exemption to be eligible for hire.
• FDOT values and supports the hiring of veterans, individuals with disabilities, and their family members. Reasonable accommodations are available upon request.
• The State of Florida supports a Drug-Free workplace; employees are subject to reasonable suspicion drug testing.