Records Student Assistant
NOTE TO APPLICANTS: This application must be completed entirely during a single session. The software will not allow an applicant to save information and return later to complete the application. Please have all materials on hand before starting the application so that you do not lose your work.
About the role
The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through accurate and thoughtful records management, you will join the Information Systems team in advancing our mission by supporting the maintenance of constituent records and helping ensure The Association maintains the highest level of data accuracy.
Your efforts will bring the Aggie Network to life, helping students, former students, parents, faculty, staff, and friends stay connected in meaningful ways. You will directly support the accuracy and integrity of The Association’s records, which helps strengthen lifelong relationships with Aggies and supports the broader mission of Texas A&M University.
Our Culture and Benefits
We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, faculty, staff, and friends of Texas A&M University. Professional development and continuous growth are fundamentals in our organization. A career with us offers opportunities to expand your skills using the most current tools relevant to your role.
Responsibilities
- Assist with modifying constituent records in the database as directed.
- Support routine biographical record updates, including address, phone, email, name, employment, relationship, and other constituent information.
- Assist with reviewing, organizing, and entering records-related data.
- Perform basic online research to locate or verify biographical information.
- Assist with identifying and researching discrepancies in constituent records.
- Support database accuracy through routine review and cleanup of record information.
- Assist with updating records related to former students, current students, parents, faculty, staff, friends, and other constituents.
- Support Silver Taps and obituary-related record updates as assigned, including research and documentation.
- Assist with uploading or organizing obituary-related information under the direction of Records staff.
- Assist with special projects on an as-needed basis.
- Participate in various Association-wide activities such as engagement and fundraising goals, internal event teams, task committees, attending gameday receptions, Distinguished Alumni Gala, and other external events as required.
- Serve as an ambassador by meeting our Team Expectations, fostering relationships with students and other constituents of Texas A&M.
- Exemplify Our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, Service.
Requirements
- Student currently enrolled at Texas A&M University in College Station, Texas.
- Excellent attention to detail.
- Ability to follow specific directions.
- Good communication skills including good grammar.
- Ability to handle sensitive information.
Preferred Qualifications
- Availability to work during periods when the university is not in session, such as summers and holidays.
- Experience with data entry and/or database systems.
- Familiarity with Texas A&M University or The Association of Former Students.
Physical Requirements
- Ability to work at a desk and use a computer, keyboard, and monitor for a significant portion of the workday.
We are committed to providing reasonable accommodation for applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs.
Supervision
Received: Coordinator of Records and Information Systems.
Given: None.