Part-Time Student Records Assistant

Position Summary

The part-time Student Records Assistant is responsible for maintaining, performing, and assisting with various tasks necessary in the day-to-day operations of the Registrar’s Office. The assistant recognizes and maintains confidentiality of student records and information.

Essential Job Duties

• Orders, prints, and prepares outgoing transcripts.
• Maintains and resolves action items on the transcript processing portal.
• Affords assistance with Student Information requests.
• Receives and processes e-mails.
• Collections, sorts, and processes mail each day.
• Scans and links documents to student accounts using the college’s document imaging software.
• Enters student data into the college’s student information system with a high level of accuracy.
• Conducts phone and email conversations with students and organizations regarding student records within the guidelines of FERPA.
• Affords assistance with Student Affairs with student record cleanup and other tasks as assigned.
• Exhibits exemplary attendance and punctuality.
• Complies with college policies and procedures.
• Performs other duties as assigned.
• Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Required Knowledge, Skills & Abilities

• High School Diploma or GED.
• Data entry.
• Time management.
• Strong oral and written communication skills.
• Excellent listening, problem-solving, and organizational skills with excellent attention to detail.
• Ability to work well with others.
• Ability to use information technology for professional productivity, including word processing, electronic communications, databases, spreadsheets, and presentations.

Preferred Knowledge Skills & Abilities

• Working experience with confidential records.
• Previous experience in an office setting.
• Experience with Colleague.
• Working experience within a collegiate setting.