Records Management Specialist (Temporary/Part-time)

Position Summary

The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.

Responsibilities

• Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.
• Scans client paper files into the Electronic Health Record system that do not meet the destruction requirements.
• Affords assistance with record requests (e.g., locating, scanning, and sending records), as needed.
• Establishes rapport with staff, while maintaining appropriate boundaries.
• Communicates and works with a multi-faceted team of professionals.
• Receives supervision from and actively communicates with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
• Establishes rapport with staff, while maintaining appropriate boundaries.
• Maintains confidentiality and works in a professional manner with colleagues.

Qualifications

• Credentials/Licensure: Valid driver’s license and car insurance.
• Clearances: State Police, FBI, Child Abuse Clearances.

Working Conditions

• Physical Demands: Operating a keypad device 50% of the day and electronic/office equipment 50% of the day.
• Travel: Approximately 5 times per month about 25% of the day.
• Fingers, thumbs, hands, wrists, elbows, legs, and feet are all routinely used throughout the day.
• The lower and upper torso is used 25% of the day.
• Employee must meet minimum requirements for hearing, speech, and vision.
• Walking is required 25% of the day.
• Standing occurs 25% of the day.
• Sitting happens 75% of the day.
• Reaching above the shoulder as well as bending and twisting are performed 25% of the day.
• This function routinely lifts 10 pounds, 4 times per day.
• The maximum lift is 25 pounds, 1 time per day.

Mental Demands

• Continually handles nothing.
• Frequently performs multiple tasks and handles distractions that interfere.
• Occasionally handles diversity of problems and the need to concentrate.
• Seldom has the need for quick decisions.

Environmental Factors

• Office

Working Hours

Monday through Friday, up to 40 hours per week. Part-time/Full-time