RECORDS COORDINATOR (DOE)

POSITION PURPOSE

This position is located at Basin Electric Headquarters in Bismarck, ND. This position is open to varying levels based on experience.

About the role

Analyze, develop, implement, and maintain a Cooperative-wide record series system of classification, storage, and retrieval of hard copy and electronic records. Must have a high level of familiarity on information created by their assigned Business Units and understand how information can overlap with other departments.

Responsibilities

• Ensure proprietary, privileged, and confidential information is identified, protected, and maintained to prevent disclosure to unauthorized personnel.
• Document retention program activities for possible use by the Cooperative and Subsidiaries, or others to show the program is auditable and conducted in the normal course of business.
• Aids in the development and maintenance of the Cooperative FilePlan/Retention Schedule.
• Performs imaging and digitizing physical records and filing of electronic records received.
• Processes invoices into Altien, either by scanning and validating hard copies or entering electronic email invoices.
• Communicates with Accounts Payable regarding exceptions and new vendors.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent (GED or HSED).
• Frequent travel to other Cooperative facilities.
• A valid Driver’s license.

Qualifications

• Knowledge of personal computers and office technologies.
• Demonstrate excellent written and verbal communication skills.
• Ability to communicate and must be able to clearly exchange accurate information.
• Ability to develop plans, procedures and goals, present information to others, and work under stress to complete projects within deadlines.
• Proficient in Microsoft Word, PowerPoint, Outlook, and Excel.

Skills

• Knowledge of personal computers and office technologies.
• Demonstrate excellent written and verbal communication skills.
• Ability to communicate and must be able to clearly exchange accurate information.
• Ability to develop plans, procedures and goals, present information to others, and work under stress to complete projects within deadlines.
• Proficient in Microsoft Word, PowerPoint, Outlook, and Excel.

Benefits

N/A

Pay

N/A

Schedule

N/A