Records Coordinator

Job Duties And Responsibilities

• Processing of client/matter and firm administrative records in accordance with established policies and procedures.
• Maintain central file room in an organized manner; regularly audit file room to ensure active records are properly stored and/or scanned into iManage.
• Work with Attorneys and Legal Administrative Assistants, retrieving, delivering scanning records stored onsite and offsite.
• Assist with the closing of inactive matters and the disposition of expired records.
• Affiliate with the analysis and disposition of eligible expired physical and electronic administrative and client/matter records, confirming all firm and Outside Counsel Guidelines are reviewed and complied with.
• Provide weekly status reports to the Records Manager and Director.
• Affiliate with department management with departing attorneys, collecting physical files for scanning, handling the transfer of both physical and electronic records in accordance with departmental procedures.
• Attend departmental and team meetings, participate in knowledge-building activities, training webinars.
• Affiliate with office cleanup projects, special scanning projects in other office locations, as needed.

Qualifications And Experience

• Knowledge of Records Management principles, Records Retention principles & processes.
• Knowledge of AI Tools (Microsoft Co-Pilot, Vincent AI or other AI tools).
• Minimum of 3 years Legal Records Management experience or related college degree.
• Strong computer and database skills; data analysis (previous experience utilizing legal-specific Records Management software applications (iManage Records Manager, LegalKey, for example)).
• Imaging/Scanning experience a plus.
• Strong verbal and written communications skills.
• Problem solver and a team player.
• Able to lift boxes weighing approximately 35-50 lbs.
• Available to travel to other office locations to work on special projects as needed.

Pay

We offer an excellent compensation and benefits package.

Schedule

The Records Coordinator is a full-time, in office position.