Records Coordinator

Xplore World Agency is seeking a Records Coordinator to help deliver vacation planning, flights, cruises, all-inclusive travel, reservations, customer support, and travel sales.

About the role

In day-to-day work, you will maintain accurate documents, records, files, and controlled documentation. This opening is full time, 100% remote, and open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for vacation planning, flights, cruises, all-inclusive travel, reservations, customer support, and travel sales, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across vacation booking and traveler service.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting vacation booking and traveler service.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$47,500 - $55,000 per year

Schedule

Full time, 100% remote