Records Coordinator

Smartly Technologies is adding a Records Coordinator to its team supporting managed IT, cybersecurity, cloud services, software and web delivery, technical support, systems, data, projects, and customer service. This full-time, fully remote position is open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for managed IT, cybersecurity, cloud services, software and web delivery, technical support, systems, data, projects, and customer service, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across managed IT and technical delivery.
• Track missing documents, expired records, required signatures, and outstanding corrections.
• Prepare document packages, status summaries, or records for review by the appropriate team.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$48,500 - $56,000 per year

Employment type: Full Time
Work arrangement: 100% Remote — United States
Experience level: Associate