Records Coordinator

Sight Sea Travel is looking for a Records Coordinator to support vacation planning, cruises, all-inclusive travel, reservations, customer service, and itinerary support. This position is full time, 100% remote, and open to candidates throughout the United States.

About the role

As the Records Coordinator, you will maintain accurate documents, records, files, and controlled documentation to ensure they can be found and reviewed when needed.

Responsibilities

• Maintain accurate, organized records and supporting documentation for vacation planning, cruises, all-inclusive travel, reservations, customer service, and itinerary support.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across vacation planning and reservations.
• Track missing documents, expired records, required signatures, and outstanding corrections for the Sight Sea Travel team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting vacation planning and reservations.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$48,500 - $56,000 per year

Schedule

Full time, 100% remote