Records Coordinator

About the Role

As a Records Coordinator, you will perform routine clerical duties such as maintaining correspondence, pleadings, facsimiles, and other indexed records arranged in client physical files according to Shumaker’s established system. The ideal candidate will be organized with strong interpersonal skills.

This is an hourly non-exempt, full-time position located in our Sarasota, Florida office.

Responsibilities

• Follow internal Records Department procedures, in addition to the firm’s Records Retention Policy procedures and schedules.
• Create new files and folders as requested by assigned department.
• Perform general numeric filing, sorting, and cross-referencing.
• Prepare and scan documents using a multi-function printer, reviewing all documents for accuracy.
• Locate and retrieve files, folders, or documents for firm employees as needed.
• Utilize computer applications such as iManage, Microsoft Word, Microsoft Outlook, and 3E.
• Save scanned documents in iManage using firm standardized naming conventions.
• Physically store files in storage facilities as needed, following firm policies on records retention.

Requirements

• High School Diploma or equivalent required.
• Strong communication, organizational, and results-focused skills.
• Attention to detail and accuracy of data entry.
• Proficiency with MS Word, Outlook, and Excel.
• Ability to work well under pressure with patience and diplomacy.

Physical Requirements

• Standing and walking frequently, six out of eight hours per day.
• Sitting position static for up to one-half hour at a time.
• Lifting and carrying up to 20 pounds occasionally.
• Bends and stoops occasionally, up to one-half hour per day.

About Us

We’re not just another law firm—we’re something different. At Shumaker, our professional staff are the backbone of our success, providing the essential support that enables our firm to thrive. From operations and finance to marketing and technology, our team members enjoy a collaborative, people-first culture where their contributions truly make an impact. As one of the 200 largest law firms in the United States, we’re looking for talented professionals who want to grow their careers and be part of a firm that values dedication, teamwork, and innovation.