Records Coordinator

Seronda Network is seeking a Records Coordinator to contribute to brand awareness, reputation, communications, public relations, customer engagement, events, and marketing support. This is a full-time, 100% remote role open to candidates throughout the United States.

About the role

Maintain accurate documents, records, files, and controlled documentation to support brand initiatives, communications, public relations, customer engagement, and marketing efforts.

Responsibilities

• Maintain accurate, organized records and supporting documentation for brand awareness, reputation, communications, public relations, customer engagement, events, and marketing support, ensuring files are easily retrievable.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across communications, reputation, and events.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting communications, reputation, and events.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$48,000 - $55,000 per year

Schedule

• Full-time
• 100% remote (United States)