Records Coordinator

About the role

Jewelry Store Marketers is hiring a Records Coordinator to support digital marketing for jewelry retailers, including social media, content, paid media, SEO, client service, and campaign reporting. In this position, you will maintain accurate documents, records, files, and controlled documentation. This is a full-time, 100% remote role open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for digital marketing for jewelry retailers, including social media, content, paid media, SEO, client service, and campaign reporting, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across jewelry-retail marketing campaigns.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting jewelry-retail marketing campaigns.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$49,000 - $56,000 per year

Employment type: Full Time
Work arrangement: 100% Remote — United States
Experience level: Associate