Records Coordinator

Hustle Notice Biz is hiring a Records Coordinator to support its staffing, recruiting, business development, marketing, communications, event support, and client service teams. This full-time, 100% remote position is open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for staffing, recruiting, business development, marketing, communications, event support, and client service, ensuring files are easily accessible and reviewable.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming conventions, classification, and retention standards across recruiting, client, and business services.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting recruiting, client, and business services.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$49,500 - $56,500 per year