Records Coordinator

Harvest Advertising is expanding its team with a Records Coordinator focused on digital advertising, social media, SEO, branding, campaign execution, client service, and performance reporting.

About the role

The Records Coordinator will maintain accurate documents, records, files, and controlled documentation. This is a full-time, fully remote position open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for digital advertising, social media, SEO, branding, campaign execution, client service, and performance reporting, ensuring files can be found and reviewed when needed.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming, classification, and retention standards across advertising and campaign delivery.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team while supporting advertising and campaign delivery.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$48,000 - $55,500 per year

Schedule

Full-time, 100% remote