Records Coordinator

GG Media Inc. is hiring a Records Coordinator to maintain accurate documents, records, files, and controlled documentation across its marketing, communications, public relations, content, client service, and campaign reporting teams. This full-time, 100% remote role is open to candidates throughout the United States.

Responsibilities

• Maintain accurate, organized records and supporting documentation for marketing, communications, public relations, content, client service, and campaign reporting, ensuring files are easily accessible and reviewable.
• Check documents and records for completeness, correct naming, required fields, approvals, and version accuracy.
• Apply approved templates, formatting, file-naming conventions, classification, and retention standards across marketing and communications work.
• Track missing documents, expired records, required signatures, and outstanding corrections for the team.
• Prepare document packages, status summaries, or records for review by the appropriate team.
• Protect confidential records and maintain controlled access to sensitive files.

Requirements

• Strong document organization, proofreading, data-entry, and attention-to-detail skills.
• Comfort using document-management systems, shared drives, spreadsheets, and word-processing tools.
• Ability to follow naming, version-control, retention, and access procedures consistently.
• Clear written communication when requesting corrections or missing documents.
• Reliable time management and accurate recordkeeping.
• A pre-employment background check is required.

Pay

$48,000 - $55,000 per year

Schedule

Full-time, 100% remote