Records Clerk

About the role

The Village of Buffalo Grove and its administrative services department are seeking a part-time records clerk. Located thirty-three miles northwest of downtown Chicago and twenty miles north of O’Hare International Airport, Buffalo Grove is a growing community with a current population of 43,212. Recognized as one of the safest and most family-friendly communities in the U.S., Buffalo Grove offers a vibrant environment with neighboring communities like Arlington Heights, Lincolnshire, Long Grove, Riverwoods, Vernon Hills, and Wheeling.

Responsibilities

• Organize and maintain official records under the Administrative Services Manager’s guidance
• Support efficient recordkeeping processes
• Respond to information requests
• Handle Freedom of Information Act (FOIA) requests, including redaction and departmental coordination
• Coordinate with the Illinois State Archives for records retention and destruction
• Post public notices in compliance with the Illinois Open Meetings Act
• Affiliate with business license tracking, updates, and issuance
• Perform related duties as assigned or required
• Engage in a variety of clerical, communications, and public contact tasks through in-person, electronic, and telephonic interactions

Requirements

• Valid drivers license
• High school graduate or equivalent
• Experience in clerical work related to administrative record keeping
• Familiarity with Illinois FOIA, Open Meetings Act, and Local Records Act is a plus

Qualifications

• None specified

Skills

• Proficiency with networked computers and various software programs
• Excellent organizational and communication skills
• Ability to handle confidential information and maintain data integrity

Benefits

• Not specified

Pay

• Not specified

Schedule

• Part-time