Records Clerk

About the role

The Records Clerk is responsible for initiating, maintaining, updating, filing and destroying resident documentation and records. Reporting Structure: The Records Clerk reports directly to the Records Room Division Supervisor and/or the Major of the Records Room Division.

Responsibilities

• Initiates a new record for all new offenders committed to the Richmond City Jail.
• Reads and interprets court documents and updates court information in Jail Tracker.
• Accurately applies credits, computes sentencing information, and determines the correct booking code for each record.
• Provides customer service to internal/external customers and agencies, the general public, courts, and attorneys.
• Sets up releases, turnovers, bonds and runs all VCIN/NCIC and local warrants.
• Keeps an open line of communication with the courts to resolve any discrepancies.
• Films all active and inactive paperwork.
• Creates an active file for each new commitment to the Richmond City Justice Center.
• Purges records in accordance with the Records Retention regulations.
• Maintains an accurate filing system.
• Purge records in accordance with the records retention regulations set forth by the Library of Virginia.
• Answers telephone inquiries and directs them to the appropriate individual.
• Maintain the confidence and trust of peers, superiors and general citizenry.
• Responsible for all other assignments as directed by the Records Room Supervisor or Sheriff or her designee.

Qualifications

• High School Diploma or equivalent.
• Knowledgeable with the Freedom of Information Act and records retention regulations set forth by the Library of Virginia.
• One year records clerk experience preferred.
• Knowledgeable in basic filing systems.
• The ability to maintain confidentiality.
• Proficient in the use of Microsoft Office Suite, general office equipment and possess basic computer skills.
• Knowledge of Intranet and Internet use.