Records Clerk

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 20 years of age.

Responsibilities

• Assemble inmate/resident files from all repositories;
• Review all inmate/resident records for compliance with policies;
• Verify and correct, as necessary, composition of inmate/resident files;
• Prepare records for transfers or archives as appropriate;
• Receive all correspondence from courts regarding inmates/residents and respond as necessary;
• Verify that court bonds received fully cover all sentences of inmates/residents;
• Monitor disposition of the cases of inmates/residents following court appearances;
• Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information;
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures;
• Maintain confidentiality and security of records;
• Maintain an up-to-date list of inmates/residents scheduled for discharge;
• Process parole certificates, letters of discharge, release authorizations and release notifications.