Records Clerk

About the role

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files. Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.

Responsibilities

• Receive all correspondence from courts regarding inmates/residents and respond as necessary
• Verify that court bonds received fully cover all sentences of inmates/residents
• Monitor disposition of the cases of inmates/residents following court appearances
• Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures
• Maintain confidentiality and security of records
• Maintain an up-to-date list of inmates/residents scheduled for discharge
• Process parole certificates, letters of discharge, release authorizations and release notifications

Qualifications

• High school diploma, GED certification or equivalent is required
• Experience in records management in a correctional institution or office preferred
• A valid driver's license is required
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred
• Minimum age requirement: Must be at least 18 years of age

Pay

$16.52 per hour