Records Clerk

About the role

The Records Clerk position at CoreCivic involves maintaining, updating, and disposing of all inmate/resident records and files. Key responsibilities include assembling inmate/resident files, reviewing records for compliance, verifying and correcting files, preparing records for transfers or archives, receiving and responding to court correspondence, monitoring case dispositions, initiating internal and external communications, creating and maintaining up-to-date files, processing discharge documents, and ensuring confidentiality.

Responsibilities

• Assemble inmate/resident files from all repositories
• Review all inmate/resident records for compliance with policies
• Verify and correct, as necessary, composition of inmate/resident files
• Prepare records for transfers or archives as appropriate
• Receive all correspondence from courts regarding inmates/residents and respond as necessary
• Verify that court bonds received fully cover all sentences of inmates/residents
• Maintain an up-to-date list of inmates/residents scheduled for discharge
• Create and maintain up-to-date general and inmate/resident files in an organized manner
• Process parole certificates, letters of discharge, release authorizations and release notifications

Qualifications

• A high school diploma, GED certification, or equivalent is required
• Experience in records management in a correctional institution or office is preferred
• A valid driver's license is required
• Proficiency in Microsoft Word, Excel, and other personal computer applications is preferred
• Minimum age requirement: Must be at least 18 years of age

Skills

• Strong organizational skills
• Attention to detail
• Effective communication skills
• Computer literacy (Microsoft Word, Excel)

Benefits

• Drug-Free Workplace Policy
• EEO – Including Disability/Veteran