Records Clerk - Administrative Support

Job Summary

Responsibilities

• Maintain and organize physical and electronic client files, legal records, and case documentation.
• Scan, index, upload, and archive documents within the firm's records management systems.
• Retrieve, file, and distribute documents as requested by attorneys and support staff.
• Ensure records are accurately maintained and comply with firm policies and retention procedures.
• Affiliate with document preparation, copying, binding, and general administrative projects.
• Manage incoming and outgoing mail, courier deliveries, and document shipments.
• Track file movements and maintain records of archived materials.
• Support office operations including conference room preparation, supply inventory, and administrative tasks.
• Answer phones and direct inquiries as needed.
• Assist with data entry and maintaining databases, spreadsheets, and records logs.
• Maintain confidentiality of sensitive client and firm information.
• Perform other duties as assigned.

Qualifications

• A high school diploma or equivalent is required; an associate degree is preferred.
• One to two years of records management, administrative support, office services, or clerical experience, preferably within a law firm, professional services, or corporate environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
• Experience scanning, filing, and managing electronic records.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Prior law firm or legal support experience is a plus, but not required.