Jobs · Education · Virginia

Records Archivist (Part-time)

Loudoun County Public Schools · Leesburg, VA · 3 wk ago
Education$24.66/hrPart-time
We need to output HTML fragment with sections: Use

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections that have real specific content. The posting includes Position Overview (could be About the role). Roles And Responsibilities (Responsibilities). Qualifications (Qualifications). Physical Requirements (maybe Skills? but physical requirements is not a standard heading; we could treat as Skills? But better to maybe include a section "Physical Requirements" but not in allowed list; we must only use allowed headings. The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., meaning those are examples, but we should use those headings when appropriate. We can also use other headings? It says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely we should stick to those. So we need to map content to those headings. We have: - About the role: Position Overview paragraph. - Responsibilities: Roles And Responsibilities bullet list. - Qualifications: Qualifications bullet list. - Skills: maybe combine some skills from qualifications? But we already have Qualifications; maybe Skills separate for things like "Strong oral and communication skills, strong interpersonal skills; ability to work effectively with many different audiences..." but that's already in qualifications. Could still create Skills section with those skill items. - Benefits: Not mentioned; there is Remote Work Eligible: Partial, Remote Work Disclosure, etc. That could be considered Benefits? Might be considered Benefits (remote work eligibility). Also Salary info: Pay section: Salary Range: $24.66 (maybe per hour). Also Salary Level: Bande Rates: Band 8 Salary Scale: link. So we have pay info. - Schedule: Months/Days/Hours: as needed. That's schedule info. Thus we can create sections: About the role, Responsibilities, Qualifications, Skills, Benefits, Pay, Schedule. We must not include headings with filler text. Ensure we have real content. We need to use
  • for any list of duties/requirements/benefits. For prose use

    . We must not repeat job title as heading. No Job ID etc. We must remove boilerplate like cookie/navigation/legal/EEO etc. Not present. We must preserve all substantive information. Let's extract content. Position Overview paragraph: "The Records Archivist is responsible for analyzing, purging, scanning, verifying, preserving, and providing access to LCPS student records. This position requires following the established guidelines for records management and archival for permanent and inactive student records. Critical to this position is the maintenance of records management systems, including the student information system, enterprise content management system, and an online system for records requests. The Records Archivist provides services to school departments, alumni, the public, businesses, lawyers, court personnel, town employees, municipal boards and committees, State and Federal employees, vendors, and town departments. Contacts require courtesy and discretion in all communications by telephone, personal discussion, and correspondence, including email with highly confidential student information." That's prose. Responsibilities bullet list: The list after "Roles And Responsibilities" includes: - Provides administrative support to the Student Records Manager - Adheres to professional code of ethics while dealing with confidential information - Complies with FERPA and Library of Virginia Records Management Guidelines and retention schedules as it pertains to student records - Analyzes, investigates and resolves discrepancies prior to archiving and purging critical records - Locates archived records upon request - Utilizes enterprise content management system to fulfill records requests and verifications of enrollment - Ensures integration between enterprise systems for complete and accurate student records - Works cooperatively with schools regarding proper handling and disposition of student cumulative files - Fulfills school supply requests for student cumulative folders We should output as

    • each. Qualifications bullet list: "Below are the qualifications for this position:" then list: - High School Diploma or GED required - Ability to research, analyze, compile and summarize data; identify specific procedural problems and make corrections - Experience using databases, student information and enterprise content management systems - Ability to determine and set work priorities, maintain confidentiality, work independently and effectively; ability to work and respond calmly under pressure - Strong oral and communication skills, strong interpersonal skills; ability to work effectively with many different audiences including but not limited to parents, school-based employees, central office administration, and private agencies - Strong analytical, organizational, and research skills - Knowledge of modern office practices and procedures; of standard office appliances including desktop PCs, standard office software such as Microsoft Office Suite, scanners, printers, and photocopy machines - Ability to perform continuous routine and repetitive office machine operation; to perform general clerical work accurately and quickly; to work cooperatively with others; to work under pressure and with frequent interruptions We'll output as list. Skills: Could extract skill-related items not already in qualifications? But qualifications already include many skills. However we could still create a Skills section for things like "Strong oral and communication skills, strong interpersonal skills; ability to work effectively with many different audiences..." but that duplicates. Maybe better to not create Skills if it would duplicate content; but instruction: Prefer a few substantive sections over many thin ones. Could combine qualifications and skills into one Qualifications section. But we already have Qualifications. Could omit Skills section. However we need to include sections only when posting has real specific content for it. If we don't have distinct skills beyond qualifications, we could skip Skills. But we might still include Skills for things like "Ability to perform continuous routine and repetitive office machine operation; to perform general clerical work accurately and quickly; to work cooperatively with others; to work under pressure and with frequent interruptions" which is skill. But it's already in qualifications. To avoid duplication, maybe we just have Qualifications and not Skills. However the instruction says use headings e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It doesn't require us to use all. So we can omit Skills. Benefits: Remote Work Eligible: Partial, Remote Work Disclosure details. Also maybe "Remote Work Eligible: Partial" is a benefit. Also maybe "Remote Work Disclosure" details. We'll create Benefits section with those details. Pay: Salary Level: Bande Rates: Band 8 Salary Scale: link. Salary Range: $24.66. Also maybe "Salary Level: Bande Rates: Band 8". We'll include that. Schedule: Months/Days/Hours: as needed. We also have Reports to: Supervisor, Records FLSA Status: Non-Exempt. That could be considered metadata but not a heading; we could fold into a short

      under About the role or maybe a separate "Requirements"? But we have no Requirements heading. Could add a short paragraph under About the role or maybe under Qualifications? Better to add a short

      after About the role containing Reports to, FLSA Status, etc. But we must not create headings for minor metadata. So we can include a

      after the overview. We must not include duplicated lines. Ensure we preserve all substantive info. Let's craft HTML. Structure:

      About the role

      Position Overview text.

      Reports to: Supervisor, Records. FLSA Status: Non-Exempt.

      Responsibilities

      • ...
      • ...

      Qualifications

      • ...
      • ...

      Benefits

      • Remote Work Eligible: Partial
      • Remote Work Disclosure: Employees who perform the responsibilities ... (full text). We need to include the disclosure paragraph.
      But the disclosure is a paragraph; we could keep as

      inside Benefits? The instruction: Use

      • for any list of duties/requirements/benefits, and

        for prose. Benefits could be a list; but the disclosure is prose. Could split: Benefit list item for remote work eligibility, and then a

        for disclosure. That's okay.

        Pay

        Salary Level: Bande Rates: Band 8. Salary Scale: https://www.lcps.org/compensation. Salary Range: $24.66 (presumably per hour).

        Schedule

        Months/Days/Hours: as needed.

        We must not include any extra sections like Requirements. Check for any other substantive info: Physical Requirements section. We haven't included that. It's substantive. Should we include it under Skills? Or maybe under Requirements? The allowed headings include Requirements. We could use Requirements for physical requirements. But the physical requirements are not exactly "requirements" like qualifications but could be considered Requirements. However we already have Qualifications; we could add a Requirements section for physical requirements. The instruction: Use

        for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use Requirements for physical requirements. That would be appropriate. Thus we add:

        Requirements

        Physical Requirements: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 45 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

        We must ensure we don't duplicate content elsewhere. Now check we haven't missed any substantive info: The "Position Overview" we used. The "Roles And Responsibilities" we used. The "Qualifications" we used. The "Physical Requirements" we used as Requirements. The "Reports to" and FLSA we added as a paragraph under About the role. The "Remote Work Eligible: Partial" and disclosure we used under Benefits. The salary info we used under Pay. The schedule we used under Schedule. Check for any other info: "Union Designation: Non-Union". That's also metadata; could be added under Benefits or maybe under Pay? Could add a

        under Benefits or maybe under Pay. But we already have Benefits section; we could add a list item: Union Designation: Non-Union. Or we could add a short paragraph under Benefits. Since it's not a benefit per se but could be considered metadata. The instruction says fold minor metadata into a short

        or drop it. So we could add a short

        after Benefits or under Benefits? Better to add a short

        under Benefits after the list: maybe

        Union Designation: Non-Union.

        Also "Remote Work Disclosure" includes a paragraph; we already included that as a

        under Benefits. Check for any other: "Remote Work Eligible: Partial" we have as list item. Now ensure we didn't include boilerplate like cookie/navigation/legal/EEO etc. Not present. Now output only HTML fragment. Let's craft. Be careful to escape any HTML special characters? Not needed. We'll produce:

        About the role

        The Records Archivist is responsible for analyzing, purging, scanning, verifying, preserving, and providing access to LCPS student records. This position requires following the established guidelines for records management and archival for permanent and inactive student records. Critical to this position is the maintenance of records management systems, including the student information system, enterprise content management system, and an online system

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