Records Archive Clerk

About the role

The Records Archive Clerk maintains information and documents in the archives of the County Clerk’s Office. Ensures that accurate records are kept and can be accessed when they are needed. Provides reference and research assistance to internal and external customers in-person or remotely to help locate records. Prepares files for archiving, creates copy orders, collects the appropriate fees, and produces certified and non-certified copies of records that are filed with this office upon customer request. Oversees disposition processes when records have met their lawful retention or otherwise removed from the archives at the end of the record’s lifecycle. Creates and manages file management systems and ensures that changes to all documents are properly recorded.

Responsibilities

• Provides direct service to the public with research efforts, referrals, copies, and information as requested
• Researches archived records for other County Clerk departments
• Communicates with Department Directors in the CCO to provide reference assistance and file retrievals
• Facilitates various records transfers between multiple departments of the County Clerk, along with other state, local, and federal agencies
• Performs records management assignments including, but not limited to, inventory, storage, retrieval, indexing, and dissemination of a large volume of documents or records
• Maintains the file inventory of Probate Court file folders
• Performs other duties as required

Requirements

• Must meet all eligibility requirements to register to vote in the State of Texas
• High School Diploma or G.E.D. equivalent from an accredited educational institution
• Ability to frequently lift record boxes up to 50 pounds, open filing cabinets, climb stairs, bend/stoop, and stand as necessary
• Valid Driver’s license
• Ability to drive a full-size van

Qualifications

• At least two (2) years related work experience (clerical)
• Current computer skills including knowledge of Microsoft Office Suite and Adobe Acrobat
• Good verbal and written communication, customer service skills, and the ability to plan and organize work
• Familiarity with archives and records management principles, records retention schedules, and disposition processes preferred

Schedule

Regular full-time, Monday–Friday, 8:00 a.m.–4:30 p.m.; weekends when necessary.

Pay

Depends on qualifications; based on 26 pay periods.

Location

Harris County Archives, 11525 Todd St., Houston, Texas 77055.

Additional information

Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications, positions may close prior to the advertised closing date or at the discretion of the Hiring Department.