Records Clerk

Pay: $18.91 per hour

About the role

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files in an institutional, secure setting.

Responsibilities

• Assemble inmate/resident files from all repositories.
• Review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files.
• Prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary.
• Verify that court bonds received fully cover all sentences of inmates/residents.
• Monitor disposition of the cases of inmates/residents following court appearances.
• Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up-to-date general and inmate/resident files in an organized manner, including sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage.
• Maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge.
• Process parole certificates, letters of discharge, release authorizations and release notifications.

Requirements

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• Valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Must be at least 21 years of age.