Records and Information Management Specialist - DEHE Administration

About the role

The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction. ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state. Our vision: Alaska Native people are the healthiest people in the world. Under general supervision, Records & Information Management Specialist plans, organizes, and implements records management activities in accordance with records maintenance and retention policies.

Responsibilities

• Develops and maintains strategy for full life-cycle management of Division’s records regardless of media type. May include, but not limited to, information inventory of library archive holdings, online catalog of library books, electronic media collection, etc.
• Converts hard copy records to digital files to reduce organization’s carbon footprint.
• Coordinates file retention and file management plans with internal stakeholders.
• Conducts assessment and addresses gaps or inadequacies in records management controls and processes.
• Establishes standardized file naming convention and profiling for Division and implements necessary updates in document management library.
• Provides orientation and cross training of new and existing employees and users on records management policies and procedures and records management technologies.
• Updates and maintains records management internal guidelines and SharePoint site.
• Coordinates the review and updates of division internal guidelines.
• Manages records management contractor and vendor relationships including, but not limited to, developing scopes of work, conveying concepts and business practices, accepting and monitoring delivery orders, setting schedules, and reviewing final product quality.
• Assigns and enforces disposition schedules and generates periodic reports as necessary or as requested.
• Performs other duties as assigned or required.

Requirements

Minimum Education Qualification: A Bachelor's degree in Business Administration, Records Management/Information Systems or related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

Minimum Experience Qualification: Non-supervisory - Three (3) years professional work experience in records management and working with document management systems. An equivalent combination of relevant education and/or training may be substituted for experience.

Qualifications

Preferred Experience Qualification: Experience with SharePoint.

Preferred Certification Qualification: Certified Records Analyst (CRA) through the Institute of Certified Records Managers (ICRM).

Skills

• Knowledge of best practices, principles, tools, and techniques of records management.
• Knowledge of records management systems and applications.
• Knowledge of principles of archives management and records management practices
• Knowledge of SharePoint site management and best practices (document libraries, developing lists, and sites)
• Skill in oral and written communication.
• Skill in cataloguing files with appropriate tags for ease of reference
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in developing and maintaining online databases.
• Skill in establishing and maintaining cooperative working relationships with employees.
• Skill in operating a personal computer utilizing a variety of software applications

Benefits