Records Administrative Assistant I - Minnesota Connections Academy

Minnesota Connections Academy (MNCA) is a tuition-free, online public charter school for students in grades K-12 throughout Minnesota. MNCA is a member of the Minnesota Transitions Charter School (MTCS), a K-12 academic community. The school is accredited by the North Central Association Commission on Accreditation and School Improvement and partners with Pearson Virtual Schools to enhance curriculum and instruction.

About the role

The Records Administrative Assistant role is a full-time position that provides clerical and administrative support.

Responsibilities

• Maintain student records in the learning management system, Pearson Online Classroom.
• Prepare and send requests for cumulative student records, transcripts, special education records, and other educational documents for newly enrolled students.
• Monitor outstanding requests and follow up with previous schools to ensure records are received in a timely manner.
• Process and fulfill requests for student records from other educational institutions, agencies, and authorized parties. Verify request validity, ensure compliance with FERPA and school policies, and provide accurate records within required timelines.
• Maintain confidentiality of student records in accordance with FERPA and school policies.
• Provide administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
• Accurately enter student information in the Qmlativ Student Information System (SIS).
• Answer incoming front desk phone calls during periods when the Receptionist is unavailable.
• Assist the Administrative Assistant team with special projects and initiatives.
• Other duties as assigned.

Requirements

• High school diploma or GED equivalent.
• 1-2 years of similar administrative experience preferred.
• Proficiency with Microsoft Office tools and web-based applications.
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.).
• Intermediate skill level in Microsoft Excel.
• Ability to multitask in a fast-paced environment.
• Good interpersonal skills and attention to detail.
• Excellent communication skills, both oral and written.
• Customer-focused approach.
• High degree of flexibility.
• Ability to maintain privacy and confidentiality (FERPA).

Note: 2-step authentication is required to set up login for all systems if given a job offer.

Pay

The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $17.00 - $20.00 per hour.

Benefits

Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits.