Receptionist/Office Clerk

Essential Duties And Responsibilities

• Answer the phone to take messages or redirect calls to appropriate colleagues.
• Friendly, knowledgeable, and professional when answering the phone and taking messages.
• Sort and distribute incoming mail and prepare outgoing mail.
• (envelopes, packages, etc.)
• Utilize office appliances such as phones, photocopier, and printers etc.
• Use computers for word processing and spreadsheet creation etc.
• Type, format, or edit routine memos or other reports.
• Copy, file, and maintain paper or electronic documents and records.
• Obtain information and send correspondence.
• Schedule appointments.
• Receive students, customers, or visitors.
• Provide general information to students, staff, or the public.
• Keep the departmental printers and copiers operating properly and alert management when repair is required.
• Inventory stock of office supplies (paper, ink, etc.) and order what is needed.
• Team mentality and willingness to assist in office management and organization procedures.
• Can work diligently and independently.
• Perform other office duties as assigned.

Qualifications

• A high school diploma is required, with a relevant degree or certification being preferred.
• Successful work experience as an office clerk or in another clerical position is required.
• A strong working knowledge of office procedures is necessary.
• The ability to effectively use and maintain office equipment is important.
• Solid knowledge of Microsoft Office is required.
• Outstanding communication skills are essential.
• Great organizational and multitasking abilities are beneficial.
• Bilingual proficiency is preferred.

Physical Abilities

• Sit for long periods of time.
• Repeat the same movements.
• Light to moderate lifting is required.
• Use their hands to handle, control, or feel objects, tools, or controls.