Receptionist / Office Assistant
PPI Quality & Engineering, LLC · Texas, United States · Today
On-siteAdministrativeFull-time
About the role
PPI Quality & Engineering is seeking a Receptionist / Office Assistant.
Roles & Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Screen and forward incoming phone calls
- Ensure reception and conference room areas are safe, tidy, and presentable
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Restock and maintain organized kitchen/break area
- Order office supplies and keep inventory in stock
- Create and maintain office documents for general use (directory, floor plan, check log, etc.)
- Organize, setup, and tear down luncheons for meetings and small events when needed
- Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
- Perform administrative duties including but not limited to expense reports, data entry, filing, photocopying, and faxing
- Perform any additional support duties as assigned by the Office Manager
Required Education / Experience
- A High School Diploma
- Proven work experience as a Receptionist, Front Office Representative, or a similar role
- Proficiency in Microsoft Office Suite and Adobe Acrobat
- Hands-on experience with office equipment (e.g. fax machines and printers)
- A professional attitude and appearance with strong interpersonal skills
- Excellent written and verbal communication skills
- Excellent organizational and time-management skills
- Proven experience taking initiative in a dynamic and challenging work environment
- Demonstrated ability to maintain integrity and confidentiality
Desired Qualifications
- Accuracy and attention to detail
- Strong multitasking skills with the ability to prioritize tasks without compromising results
- A customer service orientation with the ability to be resourceful when issues arise
What can you expect from us in return?
- Comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off
- Opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment