Receptionist & Office Assistant

Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence.

About the role

We are seeking a Receptionist & Office Assistant to provide on-site administrative and office support at our Riverside, CA office. This role will serve as the first point of contact for visitors and callers, help maintain a professional and organized office environment, and provide administrative support to our billing team. The ideal candidate is detail-oriented, dependable, personable, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Answer, screen, and direct incoming phone calls in a professional and courteous manner
• Greet and assist visitors, clients, vendors, and guests
• Manage incoming and outgoing mail, packages, deliveries, and courier services
• Maintain office supplies and help ensure shared office spaces remain organized and presentable
• Provide administrative support to the billing team, including generating and reviewing a high volume of invoices
• Assist with filing, scanning, document organization, data entry, and other general administrative tasks
• Coordinate with office vendors, building management, and service providers as needed
• Provide general office support and assist with special projects as assigned

Requirements

• High school diploma required; Associate’s degree preferred
• 3+ years of receptionist, administrative, billing, or related office experience
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Professional, dependable, punctual, and comfortable working in a fast-paced environment
• Strong data entry and typing skills

Pay

$21 - $23 an hour. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs.