Receptionist/Office Assistant

About the Role

This is a part-time, seasonal office position at PNC Bank Arts Center in Holmdel, NJ. The hours and schedule vary based on the event schedule, with some weekends required.

This role is ideal for an energetic team player who excels in organization and time management and enjoys a fast-paced, music-loving environment. Flexible hours and availability are essential.

Responsibilities

• Answering and returning phone calls and emails regarding guest complaints, questions, and comments about upcoming and past events
• Responding to messages sent through social media
• General clerical duties including photocopying, scanning, and filing
• Keeping an accurate inventory of supplies and ordering supplies for various departments as needed
• Logging lost & found items and mailing packages/letters, including claimed items to guests (making trips to the post office as necessary)
• Maintaining an accurate inventory of uniforms (making trips to the laundromat as necessary)
• Keeping communications among crew members up-to-date
• Completing various projects using Microsoft Word, Microsoft Excel, Canva, and PowerPoint
• Managing the daily pass system to help control guest and employee venue access
• Assisting guests and department managers with questions or needs
• Additional duties as assigned

Requirements

• Detail-oriented with strong prioritization, planning, and organizational skills
• Ability to multi-task efficiently and work effectively under pressure while adhering to tight deadlines
• Comfortable working in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience using Canva is preferred
• Ability to prioritize multiple tasks and adapt to different work styles
• Strong communication skills for interacting with various teams