Receptionist, Front Desk (Part Time Tues-Thurs) Design District

About the role

The Receptionist will organize office communication and activities on a day-to-day basis. This individual’s primary responsibilities include handling incoming calls and visitors while maintaining office common areas, ordering supplies, and facilitating meetings. Responsibilities within the company will expand with continued experience and growth.

Responsibilities

• Manage the reception area, including greeting guests, answering and disseminating calls, and receiving and distributing mail.
• Order and process check requests for office supplies, furniture, and office equipment.
• Supervise the maintenance of office equipment, including copier and fax machine.
• Manage conference room reservations and organize meetings and conference calls.
• Arrange travel and accommodations for a quarterly meeting (flights, hotels, reservations, etc.).
• Coordinate meetings for management as requested.
• Update various spreadsheets and perform general administrative duties as needed.
• Perform additional duties as assigned by the CEO, Director of Human Resources, and Management.
• Maintain supplies by checking stock, anticipating needs, placing orders, verifying receipt, stocking items, and delivering supplies to workstations.
• Enhance organizational values by accepting ownership for work and exploring opportunities to add value.

Requirements

• High school diploma required; bachelor’s degree preferred.
• Minimum two years of relevant experience.
• Working knowledge of mail processes (postage machine, FedEx, USPS, UPS).
• Good planning and organizational skills with strong attention to detail.
• Well-developed interpersonal and communication skills, both written and verbal.
• Professional appearance and manner.
• Computer literacy in MS Word, Excel, PowerPoint, and Google Suite.
• Reliability, punctuality, and ability to juggle multiple priorities and deadlines.
• Excellent telephone skills and meeting planning experience.
• Passion for excellence and a genuine desire to make a difference.