Receptionist/ Front Desk Coordinator

About The Firm

Our mission: Transforming Infrastructure with Passion and Kindness.
We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania.
Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.
Prudent Engineering is an Equal Opportunity Employer.

Knowledge, Skills, And Abilities

The Receptionist/Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment.
The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.

What You'll Be Able To Do

• Greet and assist visitors, clients, and vendors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Maintain the front desk and common areas to ensure they are organized and presentable
• Schedule appointments, meetings, and conference room bookings
• Handle incoming and outgoing mail, packages, and deliveries
• Provide general administrative support such as data entry, filing, copying, and document preparation
• Maintain office supplies and place orders when necessary
• Assist with processing insurance requests and providing status updates as needed
• Communicate with internal staff regarding insurance requests when necessary
• Aid with onboarding and other HR-related administrative tasks as needed
• Cook up with other departments to support daily office operations
• Maintain confidentiality of sensitive information
• Other duties as assigned

The Minimum Requirements We Seek

• A high school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 1–3 years of administrative, receptionist, or front desk experience preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong communication and customer service skills
• Excellent organizational and multitasking abilities
• Ability to work independently and as part of a team
• Valid NYS driver’s license required

What You’ll Receive

• A compensation range of $18-20 per hour
• Medical, dental, vision insurance
• 401K with company match
• PTO plus paid holidays
• Unlimited opportunities to advance your career