Receptionist / Front Desk Coordinator
Rudolph and Sletten · Menlo Park, CA · 2 wk ago
On-siteAdministrative$25–$27/hrFull-time
About the role
Rudolph & Sletten, a Tutor Perini Company, is seeking a Receptionist / Front Desk Coordinator to join our office in Menlo Park, CA.
Responsibilities
- Greet clients and guests who visit the office HQ phone and other offices as needed
- Order supplies for kitchen pantry and office when requested
- Mail – Receive, sort, process and distribute incoming mails and packages
- Outgoing Mail – UPS, FedEx, UPS, interoffice mail, priority and overnight shipments
- Master User of mailroom and copy bay equipment
- Troubleshoot and show other users how to use office equipment as needed
- Coffee Brewer and Bevi machines – monitor and maintain, contact vendor for repairs
- Maintain and update HQ office contact list and Outlook distribution lists
- Maintain inventory of office supplies
- Inspect copy areas for supplies and restock as needed
- Reserve and arrange conference room meetings
- Food / Catering orders when requested
- Assist in coordinating office events when requested
- Maintain overall appearance of the office environment – free of clutter
- Prepare and cost block invoices for office and kitchen supply orders
Requirements
- Possess excellent listening, oral and written communication skills, superior problem-solving skills
- Must be professional, dependable, consistent, diligent, and thorough
- Intermediate knowledge of MS Office Software – particularly in Excel, Word, Outlook, etc.
Qualifications
- Education: High School Diploma required
- Experience: 3 years of experience in a similar Receptionist / Front Desk position preferred