Receptionist, Front Desk

Responsibilities

• Answer telephones in a friendly, professional manner, takes messages with accuracy and appropriately directs callers to the appropriate parties.
• Responsible for greeting all visitors and announcing their arrival either by phone, email or paging system.
• Sort and distribute daily mail.
• Responsible for ensuring that all out-going mail is brought to the outside mailboxes at the end of each day.
• Sign for packages/deliveries (Airborne, FedEx, UPS, and Corporate Exp.).
• Manage conference room reservation calendar, being aware of meeting start / end times and advises the appropriate staff members of changes in meeting room status, special requests, etc.
• Manage outlook calendar for the CFO.
• Maintain office inventory and is responsible for ordering office supplies.
• Monitor open Purchase Order Forms Binder and ensures packages are delivered to staff and approved Purchase Orders are sent to Accounts Payable.
• Responsible for maintaining all Administrative Office lists; sign-in sheet, telephone extension, employee address, and site address list.
• Aid departments with administrative support and special projects, as needed.

Qualifications

• High School Diploma required; BS strongly preferred
• Minimum of two years in related position strongly preferred
• Requires excellent communication skills, knowledge of office procedures and calendar management.
• Must be detail oriented, punctual and dependable.
• Must be computer literate (Outlook, Word and Adobe acrobat).