Receptionist

West Palm Beach, FL

West Palm Beach, FL
Onsite
Temporary / Contract
27 - 30 USD / Hourly

We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes.

Responsibilities:

• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.

• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.

• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.

• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.

• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.

• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.

Coconut Creek, FL

Pompano Beach, FL
Onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly

Responsibilities:
• Process and reconcile company credit card statements, ensuring records are accurate and submitted on time.
• Review incoming mail, sort materials appropriately, and direct items to the correct departments or team members.
• Monitor office supply levels, place orders as needed, and help maintain an organized and well-stocked workplace.
• Prepare, file, and maintain business documents in alignment with internal recordkeeping standards.
• Answer inbound calls, greet visitors courteously, and provide general front office support as needed.
• Perform data entry and update administrative records with a high level of accuracy and attention to detail.
• Assist the controller and broader team with day-to-day administrative tasks and additional support duties as priorities shift.

Boca Raton, FL

Florida
Onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly

We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy.

Responsibilities:

• Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.

• Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.

• Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.

• Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.

• Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.

• Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.

• Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.

• Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.

• Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.