Receptionist

About the role

Join our dynamic school district team as a Receptionist at Julian Middle school! In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in the Board Policy 7:12: Ensuring Racial and Educational Equity. Your responsibilities will include being the first point of contact in many situations for our students, staff, and families.

Responsibilities

• Welcome on-site visitors, determine the nature of their business and announce visitors to appropriate personnel.
• Answer phone calls and provide assistance to parents and school staff.
• Perform other office support duties, sorting, copying, filing, and collating, when required.
• Process incoming/outgoing mail/faxes and distribute them to the appropriate personnel.
• Aid the Registrar in student registration as needed.
• Compile daily student attendance and contact parents of absent students.
• Complete the end of the month student attendance report.
• Record employee absence and verify coverage.
• Verify employee attendance on bi-weekly payroll sheets. Ensure signature of employees.
• Maintain copier machines, change cartridges when needed and arrange for repairs.
• Act as building cashier, process all deposits, collect and enter school fees.
• Maintain petty cash.
• Process purchase orders and distribute materials.
• Prepare and forward to the Registrar all transfer student records.
• Monitor student office helpers.
• Prepare and organize bulk mailings.
• Other duties may be assigned by Administration.

Requirements

The ideal candidate will have a friendly demeanor, strong organizational skills, and an eagerness to assist our school community with a high level of professionalism and courtesy. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we'd love to meet you.

• High School Diploma or equivalent.
• Previous experience preferred.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Proficient in Google Suite (Docs, forms, and sheets).

Skills and Abilities

• Ability to communicate and interact with individuals from varied educations and social backgrounds.
• Ability to work in a highly confidential business atmosphere.
• Exhibit accomplished office equipment operator skills, e.g., computers, printers, fax, copiers, and phone system.
• Highly skilled in developing and using complex filing systems, both hard copy and database-related.
• Ability to work effectively in a constantly changing environment.
• Ability to maintain a cooperative nature under stressful business situations.
• Ability to work effectively with computer word processing, spreadsheets, graphics, and other applicable software applications.
• Possess an above-average ability to relate individuals to names and situations.
• Ability to represent the district/school with a professional and positive demeanor and appearance.
• Excellent organization and communication skills.
• Self-starter.
• Detail-oriented and able to find one's own mistakes.
• Cares about quality of work.
• Strict observance of deadlines and willingness to give whatever effort is required to meet a deadline.
• Manages time, is able to prioritize tasks, and works efficiently.
• Team player.
• Excellent multi-tasking skills.

Qualifications

• High School Diploma or equivalent.

Benefits

• Insurance - medical, dental, vision, life, and disability insurance are available.
• Leaves - paid sick, and personal days provided.
• Retirement - Pre-Tax Retirement Plans (e.g. 403b) available.

Pay

In accordance with the Oak Park Educational Service Personnel Association Collective Bargaining Agreement, the compensation is in line with the District's budget and negotiated terms.

Schedule

The schedule is 10 months per year, revised for the SY26-27 period, effective August 2025.