Receptionist

Key Responsibilities

• Welcome and assist clients, guests, and employees in a professional and courteous manner.
• Serve as the primary point of contact at the reception desk, ensuring a positive and polished visitor experience.
• Answer and direct incoming telephone calls promptly and professionally, accurately relaying messages and responding to routine inquiries.
• Coverage of visitor offices for employees visiting the Seattle office.
• Issue temporary employee badges and maintain badge tracking logs.
• Distribute parking validation tickets to clients and guests and maintain associated records.
• Coordinate office events, conference room scheduling, and meeting logistics.
• Provide event and meeting support, including ordering catering, setting up and breaking down meeting rooms, and coordinating with IT to ensure audiovisual needs are met.
• Process invoices and expense reimbursements using Emburse.
• Order and maintain office and meeting supplies as needed.
• Receive and distribute deliveries to the appropriate recipients.
• Aid in the management of physical client and firm records.
• Maintain the appearance and organization of the reception area, including seating areas, newspapers, and periodicals.
• Provide administrative and operational support to ensure smooth daily office functions.
• Exercise sound judgment and proactively resolve issues while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of reception experience in a law firm, professional services firm, or similar client-facing environment.
• Experience coordinating events is a plus.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Strong interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
• Demonstrated ability to work independently and manage multiple priorities simultaneously.
• Excellent organizational, problem-solving, and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional attention to detail and commitment to accuracy.
• Proven customer service skills with a client-focused mindset.
• Ability to operate standard office equipment and perform general clerical duties.
• Flexibility to work additional hours as needed.

Pay

The anticipated base salary for this position is $50,000 to $60,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

Benefits

To learn more about benefits, please click here here.

Schedule

This is a full-time position.