Receptionist

Key Responsibilities

• Welcome on-site guests, determine the nature of their business, and announce them to appropriate personnel.
• Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel or departments.
• Take and deliver messages or transfer calls to voicemail when necessary.
• Schedule meetings, travel plans, and conference rooms for attorneys, clients, and vendors.
• Aid the legal teams with clerical duties such as faxing, copying, and organizing/maintaining files.
• Ensure the main voicemail reflects office closings, special events, and post office closed signs.
• Answer questions about the organization and provide callers with address, directions, and other requested information.
• Receive and sort incoming faxes.
• Receive, sort, and distribute office mail.
• Ensure compliance with all company policies, procedures, and expectations.
• Support administrative and special projects as assigned.

Minimum Responsibilities

• Polished professional with an outgoing attitude, willing to make guests feel at home.
• Outstanding time-management and typing skills with proficiency.
• Demonstrated excellent organizational, coordinating, and personal interface skills.
• Proven job diligence, dedication, and attention to detail.
• Comfort and experience interfacing with various levels of staff and management, working in a fast-paced environment.
• Familiarity and working knowledge of general office machines (fax, copier, printers, etc.).
• Working knowledge of MS Office (Outlook, Word, Excel, etc.).
• Professional presentation in attire, demeanor, appearance, and compliance to company dress code.
• Demonstrate excellent written and verbal communication skills, including the ability to communicate effectively with the public, other employees, and vendors.
• Strong sense of confidentiality and ability to exercise sound judgment.

Benefits

• 401(k) with matching contributions.
• Comprehensive health, dental, and vision insurance.
• Life insurance and short-term disability coverage.
• Paid time off and an employee assistance program.
• Health savings account.
• Referral program.

Schedule

Full-time, 8-hour shifts Monday to Friday. Onsite in a professional office setting.

Equal Opportunity Statement

Farah & Farah provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.