Receptionist/Administrative Assistant (Entry Level)

This is an office-based position providing administrative support to the Design Center and other departments as needed. Job Description The Receptionist will be the first point of contact for our guests, offering a friendly and professional welcome to visitors and callers. This role requires excellent communication skills, attention to detail, and the ability to multitask in a professional environment. Alongside providing exceptional customer service to guests, the Receptionist also assists with various administrative tasks, contributing to the smooth operation of our office environment. Reports to Operations Manager Responsibilities Greeting and welcoming guests with a positive and professional attitudeAnswering incoming phone calls and directing inquiries to the appropriate departmentIssuing badges to employees and visitors and maintaining check in/out logsEnsuring the office is well-presented for guests and anticipating the needs of the individual guests and visitors including decorations and seasonal displaysStocking and organizing the conference room for meetings and eventsManaging scheduling and check-in for conference room reservationsOrdering lunches and setting up meals for guests and eventsManaging the monthly celebration and Employee of the Month programsMaintaining inventory of office supplies and restocking as needed, including purchasing from additional suppliersCoordinate/Manage the Event Committee for team building events with Operations ManagerAuditing weekly timesheets and validating job numbersCoordinate with various suppliers and vendorsAccepting deliveriesTracking employee PTO (Paid Time Off) and maintaining accurate records.Prepare reports and tracking tools for specific data queries.Back up the Operations AssistantAssist Operations Manager with additional administrative tasks as needed. Requirements Excellent communication and interpersonal skillsStrong organizational abilities and attention to detailProficiency in Microsoft Office Suite and basic office equipmentAbility to multitask and prioritize tasks effectivelyPrevious experience in a receptionist or administrative role preferredFamiliarity with inventory management systems is a plusA positive and professional demeanor with a commitment to providing outstanding customer service Qualifications High School Diploma, Associate or Bachelor’s degree preferredMust be able to pass a background checkStrong computer skills, including proficiency with MS Word, Excel & PowerPoint and EmailCan do/ will do attitude and ability to multi-taskExcellent verbal and written communication skills Hourly pay rate is $19-$22hr, commensurate based upon experience This position is full time and includes Company Benefits (Medical, Dental, FSA, 401(k), STD/LTD, Life Insurance. Paid Time Off and Paid Holidays).