Administrative Assistant/Receptionist

The P J Dick-Trumbull-Lindy Group is a premier regional general contractor and construction manager with 1000+ employees and over $1 billion in annual revenues, performing work across the Mid-Atlantic region. Consistently ranked in the "Top 100 Builders" nationally by the Engineering News Record and voted one of Pittsburgh's "Best Places to Work" multiple times.

About the role

Assist the Accounting group by ensuring invoices are properly routed to the appropriate Admin for processing.

Responsibilities

• Review and sort a high volume of invoices from Vendors on a daily basis
• Assist in maintaining vendor records
• Contact vendors to verify banking information
• Review monthly statements to determine missing invoices
• Assist in verifying basic invoice details
• Primary backup to the Receptionist, which includes:
  • Answer, screen, and forward any incoming phone calls
  • Receive packages, letters, etc., as required and sign for parcels when necessary
• Perform other clerical support duties, such as typing memos, letters and listings, complete external mailings, etc.
• Perform additional assignments per supervisor's direction

Requirements

• High school diploma or equivalent
• Some Accounting experience preferred
• Organization, communication and interpersonal skills
• Customer service attitude, pleasant demeanor and professional appearance
• Proficiency with computers, specifically Microsoft Office applications, and basic typing skills
• Experience in a professional office setting a plus but not required

Benefits

• Medical, dental and vision coverage
• 401k with company match
• Annual bonus
• Incredible profit sharing plan
• Free employee parking

Entry-level position. Non-exempt under FLSA. Remote work is not an option.