Receptionist / Administrative Assistant

Job Description

We are looking for an Administrative Assistant / Receptionist to work on-site full-time, five days per week, Monday through Friday, from 7:30 am to 4:30 pm at the rate of $20-$25 an hour. This person will be responsible for handling the day-to-day office needs for our Houston, Texas office. These duties include a variety of responsibilities, such as interacting with employees, visitors, and vendors. This person will work under the direction of the Office Manager to support the needs of the client service professionals.

Responsibilities

• Answering and screening phone calls appropriately
• Meeting and greeting clients
• Handling incoming mail for the office, as well as arranging pick-up for UPS, FedEx, and other couriers as requested/needed; maintaining postage machine system updates, etc.
• Maintaining communal spaces, conference area, kitchen, etc.
• Aiding with meal ordering for busy season
• Replenishing office/kitchen supplies when needed

Requirements

• 1 year of administrative experience, preferred
• 1-2 years of experience in a professional services tax/audit work environment, preferred
• Advanced Microsoft Office skills
• Strong communication skills, both verbal and written
• High attention to detail and strong time management skills
• Excellent organizational skills with an ability to think proactively and prioritize work
• Desire and ability to work in a team environment

Physical Requirements

• Lift/carry up to 10 lbs.
• Kneel, reach over shoulder or head, use step stool to place wall postings