Receptionist/Administrative Assistant

Responsibilities

• Coverage of reception area which includes assisting with guests, phone inquiries, and directing calls to the appropriate staff members or site offices
• Cordial greeting and screening needs of external visitors
• Maintaining conference room calendars and coordinate room setup with appropriate staff
• Placing food/catering orders and catering/meal set-up as needed
• Ensuring that the reception and conference rooms are clean and well-maintained
• Monitoring office/kitchen inventory
• Sorting incoming mail, newspapers, and periodicals for distribution

Requirements

• Excellent customer service skills and reception/phone skills
• Strong verbal and written communication skills
• Solid knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook
• Demonstrate the ability to take initiative and identify needs, along with the flexibility to help where needed
• Two plus years of relevant and successful work experience
• Minimum of a High School Diploma or GED with 3 to 5 years’ experience; Associates degree or college credits a plus; Bachelor's degree preferred
• Bi-lingual (Spanish) a plus