Receiving Coordinator

About the role

This full-time position works closely with vendors as well as PARR’s Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping. The Receiving Coordinator is responsible for accurately receiving all inventory delivered to the yard, documenting counts, inspecting materials for damage or defects, and notifying vendors of any discrepancies. The role supports PARR’s mission of Legendary Service Through Teamwork by providing team members with damage-free product and assisting with returns.

Responsibilities

• Receive and count all inventory delivered to yard, documenting counts on blind receiving page
• Validate material received matches purchase order
• Inspect materials for damage or defects prior to unloading
• Notify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventory
• Pre-print the blind receiving page and appropriate label
• Match purchase order to packing slip and electronically submit to Scantrack
• Place inventory in staging area in an organized and comprehensive manner
• Scan all blind receiving documents and Bills of Lading into Scantrack
• Assist with semi-annual physical inventory
• Confirm the PO and address on the packing slip belong to their location
• Validate material received matches PO
• Ensure "cover sheets" are added to the PO prior to receiving in ERP system
• Assist the OIC in resolving variances
• Utilize appropriate equipment to verify correct materials and quantities
• Identify product labels and match that to purchase order to verify accuracy
• Operate a forklift according to company standard
• Complete any required training
• Work with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return POs, and contact the vendor for pickup
• Utilize vendor tracking form (VOTIF) to increase vendor performance
• Understand product application
• Ensure proper labeling of all special orders, inter-yard transfers, and vendor returns
• Complete the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)
• Cross-train for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed
• Open or close location when necessary
• Assist with back orders for a quick resolution
• Work with the Load Builder in an efficient manner
• Organize and maintain the "special order" area
• Represent the company in a positive and professional manner
• Exhibit thoroughness and accuracy
• Perform other related duties as assigned
• If yard does not have OIC:
  • Investigate and resolve basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)
  • Resolve negative quantity report daily when applicable
  • Review and resolve Special Order Report at least monthly when applicable
  • Resolve more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)
• Assist in overall cleanliness of the location
• Replace all unreadable labels for easy identification by yard members
• Flexibility to work for extended hours as needed
• Remain solution focused
• Regularly take the initiative or volunteer to solve issues
• Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessary

Qualifications

• High school diploma or GED equivalent required
• Class C driver’s license or alternative transportation preferred
• Ability to speak, write, and read English required
• Familiar with ERP system
• Knowledge of receiving/inventory control principles, practices, and protocols
• Knowledge of dimensional lumber, panels, and other building products
• Must be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job
• Ability to follow procedures precisely
• Ability to concentrate and attend to detail amidst a busy work environment
• Ability to work independently and without supervision
• Shoes that are puncture resistant, slip resistant, and made of leather or composite material required

Interpersonal Skills

• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment
• Demonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types
• Must maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and sold
• Ability and willingness to identify processes, tools and/or procedures that may be improved upon to improve the workplace and outcomes for our customers
• Ability to communicate with all levels of management and employees at a high skill level and speak effectively
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracy
• Ability to function independently, as part of a team, and as a leader within your own sales cohort with a positive attitude, strong work ethic and commitment to excellence
• Ability to think and respond quickly, positively, and professionally to constantly changing circumstances
• Ability to appropriately manage stress and interact with others

Working Conditions

This position works both indoors with a computer and outdoors in all weather conditions.

Physical Requirements

• Ability to sit and/or stand and walk for extended periods of time
• Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet
• Must be able to work outdoors in all weather conditions
• Ability to utilize all appropriate safety equipment

Pay

$22.14–$24.40 hourly

Benefits

• Starts earning 2 weeks of vacation per year on day 1, gains an additional day every year worked up to 4 weeks off
• Employee paid sick days
• 7 holidays
• Standard medical plan with a very low $1,000 deductible
• Dental, Vision, EAP (Employee Assistance Program)
• Massage, Chiropractic and Acupuncture coverage
• FSA (Flexible Spending Account) and Childcare pretax spending programs
• Footwear subsidy through boot vendor after 90 days of employment
• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
• In addition to the 401(k) match, there is a 3% profit share contribution to the 401(k), with Board approval
• Tuition reimbursement (up to $2,500/year)
• Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)
• $1,000 referral bonus