Receiving Coordinator

About the role

The Receiving Coordinator at PARR is responsible for accurately receiving all inventory that is delivered to the yard. This includes counting, validating, inspecting, and organizing the received materials. The role also involves communicating with vendors about discrepancies and damaged goods, and supporting the company's mission of Legendary Service Through Teamwork.

Responsibilities

• Receive/Count all inventory delivered to yard, documenting counts on blind receiving page
• Validate material received matches PO
• Inspect materials for damage or defects prior to unloading
• Notify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventory
• Pre-print the blind receiving page and appropriate label
• Match purchase order to packing slip and electronically submit to Scantrack
• Place inventory in staging area in an organized and comprehensive manner
• Scan all blind receiving documents and Bills of Lading into Scantrack
• Absorb responsibility for vendor returns, generating return PO’s, and contacting the vendor for pickup
• Utilize vendor tracking form (VOTIF) to increase vendor performance
• Understand product application
• Ensure proper labeling of all special orders, inter-yard transfers, and vendor returns
• Complete the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)
• Cross-train for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed
• Open or close location when necessary
• Aid in back orders for a quick resolution
• Work with the Load Builder in an efficient manner
• Organize and maintain the "special order" area
• Represent the company in a positive and professional manner
• Handle oneself with professionalism during stressful situations
• Communicate effectively both orally and in writing to internal and external team members
• Bring areas of concern to management's attention

Qualifications

• High school diploma or GED equivalent
• Class C driver’s license or alternative transportation preferred
• Ability to speak, write, and read English required
• Familiarity with ERP system
• Knowledge of receiving/inventory control principles, practices, and protocols
• Knowledge of dimensional lumber, panels, and other building products
• Ability to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job
• Ability to follow procedures precisely
• Ability to concentrate and attend to detail amidst a busy work environment
• Ability to work independently and without supervision
• Shoes that are puncture resistant, slip resistant, and made of leather or composite material required

Interpersonal Skills

• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment
• Sound judgment in dealing with sensitive business matters with internal and external customers of all types
• Maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and sold
• Identify processes, tools and/or procedures that may be improved upon to improve the workplace and outcomes for our customers
• Communicate with all levels of management and employees at a high skill level and speak effectively
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracy
• Independence, as part of a team, and as a leader within your own sales cohort with a positive attitude, strong work ethic and commitment to excellence
• Think and respond quickly, positively, and professionally to constantly changing circumstances
• Manage stress and interact with others

Physical Requirements

• Ability to sit and/or stand and walk for extended periods of time
• Ability to lift/push/pull up to 50 pounds and carry objects 50 feet
• Ability to work outdoors in all weather conditions
• Ability to utilize all appropriate safety equipment

Working Conditions

This position works Monday-Friday between the hours of 7 a.m. and 4 p.m. This position should be flexible to work extended hours as needed. This position works both indoors with a computer and outdoors in all weather conditions.

Benefits

• Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
• Employee paid sick days
• 7 holidays
• Standard medical plan with a very low $1,000 deductible
• Dental, Vision, EAP (Employee Assistance Program)
• Massage, Chiropractic and Acupuncture coverage
• FSA (Flexible Spending Account) and Childcare pretax spending programs
• Footwear subsidy through boot vendor after 90 days of employment
• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
• In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval
• Tuition reimbursement (up to $2,500/year)
• $1,000 referral bonus

PARR Promotes!

We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is A LOT of opportunity - PARR is growing fast! We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays. Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.