Rebate Filing & Reconciliation Specialist

About the role

The Rebate Filing & Reconciliation Specialist supports rebate operations across Sonepar USA operating companies (OpCos), ensuring accuracy, compliance, and timeliness in rebate filing activities. This role also involves investigating and resolving reconciliation variances, collaborating with cross-functional teams, and maintaining standard operating procedures (SOPs).

Responsibilities

• Oversee rebate filing activities across OpCos to ensure accuracy, compliance, and timeliness
• Maintain rebate structures ("phantoms") within ERP systems
• Partner with Finance and Pricing teams to validate filings and support month-end close
• Investigate and resolve reconciliation variances and data discrepancies
• Collaborate with OpCos and stakeholders to identify root causes and drive solutions
• Track open issues, escalate risks, and ensure timely resolution
• Maintain and enhance rebate SOPs across OpCos
• Drive adoption of standardized processes and controls
• Develop training materials and job aids to support consistency
• Maintain rebate tracking and reporting across the organization
• Analyze trends, highlight risks, and provide actionable insights
• Deliver updates to leadership and stakeholders
• Support vendor-led rebate and system implementations
• Coordinate ERP setup, testing, and go-live readiness
• Partner with IT and business teams to ensure smooth rollout and adoption

Requirements

• 4+ years of experience in rebate processing, pricing operations, AR, or a related function
• Experience supporting month-end close and reconciliation processes
• Strong Excel skills (pivot tables, lookups)
• Experience working in ERP systems
• Ability to manage multiple priorities in a high-volume, deadline-driven environment
• Strong attention to detail and problem-solving skills
• Comfortable working cross-functionally and influencing without direct authority
• Clear communication skills—able to share updates, risks, and recommendations with stakeholders

Qualifications

• Bachelor’s degree in Business, Finance, Analytics, Information Systems, or related field (or equivalent experience)

Skills

• Detail-oriented and process-driven
• Strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Effective communication and collaboration skills

Benefits

• Family-friendly benefits including healthcare plans, dental & vision, paid time off, paid parental leave, 401(k) retirement savings with company match, professional and personal development programs, opportunity to become a shareholder, employer-paid short- and long-term disability, employer-paid life insurance for spouse and dependents, robust wellness program, gym reimbursement, Employee Assistance Program (EAP)

Pay

Competitive compensation package based on experience and qualifications.

Schedule

Full-time position.

Company Overview

Sonepar Management Group (SMG) supports our Sonepar brands (i.e. operating companies) in the US through a shared services model. These services include, but are not limited to: human resources, finance, digital enterprise, supply chain, vendor relations, marketing, legal, and communications. The SMG teams enable our brands to do business in their local regions while taking advantage of the scale and collective resources of a global enterprise. SMG fosters an inclusive and supportive culture. We offer leadership and development programs to help you reach your career goals. Our associates share in our collective achievements, and we firmly believe that Sonepar is “Powered by Difference.” By driving technology and innovation, enabling paths to success, and caring about our people and their families, we have built a workplace where you can build a fulfilling career.

Equal Employment Opportunity Statement

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law. Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.