Real Estate Office Administrator

About the Role

This position supports the Onni Chicago corporate office, asset management, and development/construction teams with administrative functions, front desk operations, and general office management.

Responsibilities

• Provide full-time switchboard reception dealing with high call volumes
• Operate phone system efficiently including adding or deleting users, changing greetings, etc.
• Open, stamp, sort, and distribute all incoming mail to recipients in a timely manner
• Ensure all outgoing mail is sent out daily with sufficient postage
• Monitor courier request forms and arrange for courier pick-up/drop-off
• Send and receive incoming/outgoing mail via courier
• Maintain the mail room and office supplies
• Prepare labels, letters, file folders, or any other correspondence as required
• Photocopy, bind, or fax documents as required
• Ensure coffee bar and kitchen area is functional and tidy
• Ensure photocopiers are stocked with paper throughout the day and monitor toners
• Ensure meeting rooms, boardrooms, lobby, hallway, and lunchroom are tidy at all times
• Issue purchase orders and review invoices
• Ensure supply areas are organized
• Monitor ticketing system, execute tasks as assigned, and log internal/external notes
• Assist office coordinators with miscellaneous tasks related to events, company holiday parties, and travel
• Perform all other receptionist and office duties as required

Requirements

• Experience as a receptionist with high call volume preferred
• Strong time management skills
• Ability to multi-task
• Problem-solving skills
• High learning aptitude and interest in all areas of real estate
• Self-starter
• Works well in team and individual-based environments
• Proficient in Microsoft Office, Word, and Excel

Benefits

• Competitive pay
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Employee Assistance Program
• Annual Education Allowance
• Generous Referral Program
• Fun and collaborative company culture with lots of team-building events
• Discounted hotel stays in multiple locations through our Hospitality brand

Pay

$26.44 - $31.25 per hour depending on experience

About The Company

Onni has been building communities for over half a century. Our success reflects our commitment to employees, partners, quality construction, innovation, sustainability, and customer satisfaction. Our expertise spans across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees must disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.