Real Estate Administrator

About the role

The Real Estate Administrator will support a fast-paced real estate brokerage, ensuring transaction compliance, maintaining accurate pipeline reporting, and supporting brokers with day-to-day operations.

Responsibilities

• Ensure all transactions meet NC Real Estate Commission requirements
• Prepare and review contracts and documentation for accuracy and completeness
• Track key dates, deadlines, and required disclosures
• Liaise with attorneys and brokers on contract language and documentation
• Maintain accurate pipeline tracking in RealCore, ensuring all deals are captured
• Monitor listings, expirations, renewals, and commission requests
• Provide reporting on pipeline activity, agent production, and commission payouts
• Track agent performance against individual and company goals
• Serve as a primary point of contact for brokers and support day-to-day needs
• Train and onboard new agents on systems, forms, and processes
• Provide ongoing guidance to ensure adoption of tools and compliance standards
• Cook up weekly broker meetings, including training topics and speakers
• Support one-on-one meetings by preparing pipeline updates and identifying gaps
• Maintain CRM and ensure data integrity across systems
• Aid with additional administrative and operational needs as required

Requirements

• Bachelor’s degree and/or 3+ years of relevant experience
• Commercial real estate license is required
• Leadership experience is required
• Brokerage operations experience preferred
• NC Broker’s License a plus
• Strong organizational, multitasking, and problem-solving skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office and CRM systems (RealCore experience a plus)