Real Estate Legal Assistant

Responsibilities

• Prepare, revise, proofread, and format a variety of real estate documents, including purchase and sale agreements, leases, easements, licenses, financing documents, organizational documents, and closing materials.
• Absorb and assist attorneys with commercial real estate transactions, including acquisitions, dispositions, financing, refinancing, leasing, and development projects.
• Cook up due diligence activities, including reviewing title commitments, surveys, zoning information, and corporate documents.
• Prepare closing checklists, organize transaction files, track outstanding items, and coordinate document execution and closings.
• Order, review, and organize title, municipal lien, and other due diligence reports.
• Maintain transaction calendars and monitor critical deadlines for closings, permitting, and financing.
• Prepare signature packages and coordinate execution through electronic and traditional methods.
• File and retrieve documents with state agencies, registries of deeds, and other governmental entities as needed.
• Draft routine correspondence and communicate professionally with clients, lenders, opposing counsel, title companies, consultants, and government agencies.
• Manage attorney calendars, schedule meetings, and coordinate conference calls and project timelines.
• Manage organized electronic and physical client files in accordance with firm procedures.
• Absorb and assist with billing, time entry, expense reporting, and other administrative functions.

Requirements

• Two (2) years of legal assistant experience supporting real estate attorneys (either full-time or contract).
• Strong knowledge of real estate transactions and closing processes.
• Experience with title and survey review, financing transactions, and lease documentation is preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management, time and billing, and electronic signature platforms.
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and commitment to producing accurate, high-quality work.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively within a team environment.
• Professionalism, sound judgment, and the ability to handle confidential information with discretion.