Real Estate Legal Assistant

Job Details

• Provide administrative and legal support to attorneys throughout the lifecycle of real estate and community association matters.
• Prepare, revise, proofread, and format legal documents, correspondence, contracts, closing documents, and other transactional materials.
• Cook up calendars, schedule meetings, closings, hearings, and conference calls.
• Maintain attorney calendars, deadlines, and case files to ensure timely completion of work.
• Organize and manage electronic and physical client files.
• Prepare document packages for real estate transactions, lender requirements, and closing coordination.
• Communicate professionally with clients, title companies, lenders, opposing counsel, vendors, property managers, and homeowners' associations.
• File and retrieve documents through Florida courts and public records when necessary.
• Process incoming and outgoing correspondence, including email, mail, and overnight deliveries.
• Aid with billing, time entry, expense reports, and other administrative responsibilities.
• Perform legal research and other special projects as requested.

What We're Looking For

• 3+ years of legal assistant experience supporting attorneys in real estate, commercial real estate, HOA/community association, or business law.
• Experience preparing legal documents related to real estate transactions and community association matters.
• Strong knowledge of legal terminology, document management, and administrative procedures.
• Excellent organizational skills with the ability to prioritize multiple attorneys and competing deadlines.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently while collaborating with attorneys and staff.
• Proficiency with Microsoft Office (Word, Outlook, Excel) and document management systems.
• Experience with time entry and legal billing software is a plus.